Financial Management
One of the oft-repeated concerns expressed by park and recreation administrators is the availability of sufficient financial resources for operational and capital expenses. As a result, preventative maintenance and appropriate expenditures often get tabled, become deferred, or are ignored. This area contains resources applicable to explore strategies for creative financing among exemplary park and recreation agencies, learn more about potential grant opportunities, and investigate alternative approaches to funding.
Overview of PA’s Recreational Use of Land and Water Act
WeConservePA
An information sheet outlining the protections and liabilities of the Recreational Use Act for municipal and private landowners.
Parks Under Pressure: Improving resilience through asset management
Jennifer Pekins
A realistic look at the pressures our parks face and how we can begin to navigate them.
SAMPLE - Tennis to Pickleball Court Retrofit
City of Madison, 2022
This includes sample blueprints and estimated costs for converting tennis courts into pickleball courts.
SAMPLE - RFP for Sport Field Lighting Replacement
City of Canton, MI, 2018
This is an example RFP for a stadium lighting replacement project including poles and power infrastructure.
SAMPLE - RFP for Electrical Services
County of Greenville, SC, 2020
This is an example RFP to provide general electrical and field lighting services for county parks and facilities.
SAMPLE - Athletic Field Services Price Sheet
City of Somerville, MA, 2019
This is an example pricing form to accompany an athletic field maintenance annual contract proposal.
SAMPLE - RFP for Athletic Field Maintenance
City of Somerville, MA, 2019
This is an example RFP for annual athletic field maintenance services on multiple field locations.
SAMPLE - RFP Athletic Field Turfgrass Manangement for a School System
Richmond County School System, 2016
This is an example RFP outlining the management service scope of work and expectations for athletic fields for an entire school system.
SAMPLE - RFP for Athletic Field Turf Management at University
University of Connecticut, 2019
This is an example RFP for field management services on all sport fields, along with all legal language.
SAMPLE - RFP for Parks and Sports Fields Maintenance Services
City of Stonecrest, GA, 2021
This is an example RFP outlining the scope of work and expectations for managing city-owned properties.
SAMPLE - RFP for Athletic Field Maintenance Services
Village of Key Biscane, FL, 2022
This is an example RFP from a small municipality outlining scope of work and expectations for athletic field maintenance services.
SAMPLE - Joint Use Agreement for Facilities
City of Brookings, SD, 2022
Sample agreement outlining facility use and maintenance responsibilities between park department and school district
SAMPLE - Joint Use Agreement Budgeting Tool
City of Brookings, SD, 2022
Spreadsheet to assist with calculating maintenance and materials costs for park facility usage
SAMPLE - Project Priority Tool
University of Wisconsin, 2019
Template spreadsheet to assist with capital project management and cost analysis
SAMPLE - Capital Project Request Form
University of Wisconsin, 2019
Template to be used for stakeholder request process
